Events Officer

Are you an enthusiastic and self-motivated individual with demonstrable experience in delivering events and conferences?

Contract: Full-time, permanent
Salary: £33,000 per annum
Working pattern: Full-time 35hrs Mon-Fri (working hours during events are subject to requirement) | We are currently running a trial of the 4-day work week; staff can opt to work 32hrs over 4 days each week at no loss of salary
Location: Hybrid | We ask that staff spend at least 60% of their time at our London office
Closing date: Tuesday 25th June 2024, 23:59pm.
Interview date: Thursday 11th July via Microsoft Teams


About you

We are seeking an enthusiastic and self-motivated individual to join our friendly events team at the British Ecological Society (BES). You’ll need at least one year’s demonstrable experience in delivering high-profile mid-sized events and conferences. You will need a high-level of organisation and reliability as well as knowledge of Microsoft Office, and experience of using a CRM and a hybrid event platform. We need a clear and concise communicator who can build and maintain relationships with a wide variety of stakeholders and diverse audiences.

You will assist the BES in the organisation and delivery of our events programme, including our flagship scientific conference, the BES Annual Meeting, which sees 1,200 ecologists gather from around the world and share the latest research.


About the role

Reporting to the Events Manager, the Events Officer will:

  • In collaboration with the Events Manager, oversee the delivery of allocated parts of the Society’s Annual Meeting, Symposia, and other events.
  • Use digital platforms to support event management and delegate experience -including the website, CRM system, conference abstract management system, Eventbrite, Canva, hybrid conference platforms, Excel, Microsoft Teams and Zoom
  • Co-ordinate aspects of event planning including venue search, supplier liaison, catering and accommodation.
  • Act as the main point of contact for exhibitors and sponsors, post-sales.
  • Maintain and update the programme information on the hybrid event platform for the Annual Meeting.
  • Ensure that any agreed branding from sponsors is delivered.
  • Provide on-site support at events and go on site visits.
  • Develop innovative and creative social media content and digital promotion for the Society’s events.
  • Evaluate and monitor success of events portfolio, providing and implementing recommendations where appropriate.
  • Evaluate and monitor EDI representation at BES events.

The job pack and full job description, including person specification and competencies are available below.


Find out more and apply