Frequently Asked Questions
Find some quick answers to your questions about this year’s Annual Meeting
Due to popular demand, registration for the Annual Meeting is now closed. You can find more information on the Registration page.
How do I book a pre-conference workshop (10 December) or the Annual Meeting Party (12 December)?
If you would like to book for the Annual Meeting Party, you can amend your booking under Booking History in your MyBES account. Tickets cost £30.
The pre-conference workshops are running concurrently so you can only choose one. Please note all our pre-conference workshops are currently at capacity and we are unable to accept any more bookings. To join the waitlist please email events@britishecologicalsociety.org with the title of the workshop you’d like to join the waitlist for.
What is your cancellation policy?
- If cancellation is received before 17:00 (GMT), Thursday 31 October, the full registration fee will be given.
- If cancellation is received after 17:00 (GMT), Thursday 31 October, but before 17:00 (GMT), Monday 11 November, 50% of the registration fee will be refunded.
- No refunds will be given after 17:00 (GMT), Monday 11 November.
Can I request an invitation letter for my visa application?
We are no longer able to provide invitation visa letters to those attending the Annual Meeting.
Can I book a group?
Group bookings of up to 6 can be made online and paid by card.
Abstracts and presentations
When can I apply to present at this year’s Annual Meeting?
The abstract submission process opened on 18 July and is now closed. We receive hundreds of applications and are not able to accept any late abstracts.
When will I hear whether my abstract submission has been accepted?
You must have registered for the Annual Meeting by the Early Bird deadline of 17:00 (GMT), 31 October 2024. If you have not registered by this deadline you will be removed from the programme.
Can I choose the time and date of my presentation?
The BES Annual Meeting has over 700 presenters and we are unable to manage individual requests for specific dates and times.
When will I learn the date and time of my presentation?
Presenters will be informed about the date and time of their presentations in November. If you are accepted to present, please ensure you are available from the 10-13 December 2024 as we are not able to accommodate individual requests to swap presentation times.
Can I apply to run a workshop or thematic session?
The deadline for applications to run a workshop or thematic session has now passed. Applications for 2025 will open in Spring.
Programme
When will the programme be launched?
The full programme is launched in November/early December.
Travel grants
Are there any travel grants?
We are pleased to be able to support a limited number of students, researchers and ecologists who are a citizen of/and working in a Global South country to attend our Annual Meeting each December, with grants of up to £1000. The application process for these grants is now closed and we are unable to accept further applications.
The Venue
Where is BES2024 being held?
We are delighted to be returning to the ACC Liverpool for this meeting and, if you would like to make the most of your visit you can find out more on the VisitLiverpool website.
Where can I find accessibility information for the convention centre?
You can find detailed information about disability access at ACC Liverpool on their website. Please get in touch with events@britishecologicalsociety.org with any specific requests or questions regarding access or requirements.
Families
We strive to ensure our meetings are as inclusive as possible and want to encourage families to attend the Annual Meeting. We have following concessionary rates available for those attending with a family.
Accompanying Person
If you are attending the meeting and have a partner, or other accompanying person who does not wish to attend the scientific programme but would like to come along to the social programme, this rate covers all lunches, coffee breaks, poster sessions and the welcome mixer.
Family Registration
If you are coming along to the meeting with children and both parents/carers wish to attend the scientific programme, we understand that half of your time as a parent will be looking after your child so offer a discounted registration rate for both carers. Similarly, if you are attending as a single carer and will be looking after your child for part of the time, you can register at this rate.
Facilities
The conference centre welcomes buggies and offers baby changing facilities. Breastfeeding will, of course, be welcome anywhere at the conference venue. However, there will also be a family room available should you wish for some quiet time with your child. No childcare will be available on-site however you are able to book short term childcare with external providers such as Little Explorers. For more details on location, prices and provision please go to Liverpool Family Information & SEND Directory | Little Explorers Day Nursery. We advise booking as early as possible.
Scam Emails
The British Ecological Society does not sell its delegate list, or offer it to other organisations for them to sell. If you receive a communication which offers to sell you the delegate list, please ignore and delete.
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