Privacy Statement of the BES Journals Editorial Office

The British Ecological Society takes your privacy very seriously. For more information on how we will process your personal data, please read our Privacy Statement.

Who we are

The British Ecological Society (BES) is a registered charity in England (registration number 281213)  and its registered address is Charles Darwin House, 12 Roger Street, London WC1N 2JU, UK. The BES runs the editorial offices of its owned journals Functional Ecology, Journal of Animal Ecology, Journal of Applied Ecology, Journal of Ecology, Methods in Ecology and Evolution and People and Nature. The BES is the Controller of Data for the purpose of the GDPR.

Data collected

We collect and store metadata which you supply via the Scholar One ManuscriptsTM database during the submission process to any of the above-mentioned journals. We also collect contact information for co-authors, editors, reviewers and other stakeholders in the evaluation process of manuscripts.

Data usage

Data collected are primarily used within the editorial offices and the editorial boards of the journals, and may be shared in confidence with our partners, listed below. Data will not be shared with any third party without your prior consent.

List of trusted partners:

  • Wiley
  • iThenticate
  • SPi (typesetter)
  • Authors/co-authors
  • Dryad (optional)

BES may sometimes need to process your data to pursue our legitimate business interests. Our legitimate interests include fraud prevention, administrative purposes, reporting potential crimes or improving the service we provide to authors and those participating in the peer review process. We will never process your data where these interests are overridden by your own interests. The BES may share your data with Mailchimp, our chosen email automation platform, or SurveyMonkey to conduct market research.

Data integrity

We have put in place appropriate safeguards to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to employees, agents and those who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so. We store your information securely, we restrict access to those who have a need to know, and we train our staff in handling the information securely. A copy of the safeguards can be obtained by emailing dataprotection@britishecologicalsociety.org.

Your rights

Under the General Data Protection Regulation (GDPR) you have a number of rights with regard to your personal data. You have the right to request from us access to your personal data (excluding information connected to your manuscript that is confidential under the peer review process), the right to rectification or erasure of your personal data and the right to restrict or object to processing of your personal data.

To obtain a copy of your data, withdraw consent or if you require additional information, write to dataprotection@britishecologicalsociety.org.