Registration

Registration is now open for the BES Annual Meeting 2023 from 12-15 December

When registering, you will have the option of booking for VIRTUAL or IN-PERSON attendance. Please ensure you are booking onto the correct option.

If you have submitted an abstract, please register using the same email address you used during the abstract submission process.

BOOK NOW

What you can get as a delegate at the BES Annual Meeting:

			In-person Delegates	Virtual Delegates
Present your work to an audience of ecologists from all around the world			✓	✓
Watch plenary lectures live or on-demand with Q&As			✓	✓
Watch thematic sessions live or on-demand with Q&As			✓	✓
View on-demand virtual presenters’ talks and posters with Q&As from our open call for abstracts			✓	✓
Online pre-conference workshops			✓	✓
Online speed-networking			✓	✓
A virtual exhibition space to meet key organisations and funders in the field			✓	✓
Shape the BES at the Annual General Meeting (AGM)			✓	✓
Access to our virtual attendee hub as an app or via your web browser			✓	✓
Direct message and schedule meetings with both in-person and virtual attendees via the virtual hub			✓	✓
View the agenda and add key sessions to your schedule via the virtual hub			✓	✓
Choose from hundreds of in-person presenters’ talks with Q&As from our open call for abstracts			✓
View hundreds of in-person posters throughout the event from our open call for abstracts, and meet the presenters at one of our poster sessions			✓
Half day pre-conference workshops (Ticketed events, pre-booking required)			✓
Hour long lunchtime workshops during the conference			✓
Networking and social events with refreshments provided			✓
An in-person exhibition space to meet key organisations and funders in the field			✓
Coffee and lunch over the three days, plus drinks during the poster sessions and welcome mixer			✓

Registration fees

Members of the BES can access significantly discounted registration rates to our Annual Meeting, so join today!

• Earlybird tickets are available from 09:00 (BST), Monday 10 July to 17:00 (BST), Thursday 26 October*
• Standard tickets are available from 17:00 (BST), Thursday 26 October to 17:00 (GMT), Monday 13 November**
• Virtual tickets are available from 09:00 (BST), Monday 10 July to 17:00 (GMT), Monday 13 November

In-person tickets	Earlybird	Standard
BES Member	£410	£480
BES Concession Member***	£195	£260
Non-Member	£580	£710
Day Rate	£210	£280
Accompanying person****	£115	N/A
Discount Parent Registration*****	£210	N/A

Virtual Tickets	Cost
BES Member	£140
BES Concession Member***	£90
Non-Member	£250

*All presenters must register by 17:00 (BST), Thursday 26 October in order to confirm their place in the programme.

** Please note that registration may close early should the event reach capacity before the standard registration deadline.

*** Concession Member is a BES member-only rate and includes students and retired members.

**** If you are attending the meeting and have a partner, or other person who does not wish to attend the scientific programme but would like to come along to the social programme, this rate covers all lunches, coffee breaks, poster sessions and the welcome mixer.

***** If you are coming along to the meeting with children and both parents/carers wish to attend the scientific programme, we understand that half of your time as a parent will be looking after your child so offer a discounted registration rate for both carers. Similarly, if you are attending as a single carer and will be looking after your child for part of the time, you can register at this rate.

You can book for up to 6 people at a time using our online registration platform.

We are only able to offer invoices in exceptional circumstances and no later than 2 weeks before the earlybird registration deadline to ensure these can be processed in time. Payment via invoice will incur an admin fee of £15.

Workshops

All attendees will have access to online workshops the week before the main conference dates. These are included in your registration fee, sign-up is only required for the Early Careers Workshop when you register.

Half day workshops on Tuesday 12 December and lunchtime workshops within the main meeting programme are only available to in-person delegates. The half-day pre-conference workshops need to be pre-paid in advance, registration will open later in the summer.

Social event

Booking for the in-person conference party will open later in the summer. If you register for the event now, we will get in touch when booking is open and you will be able to add these to your registration at a later date.

In addition to the party there will be a number of in-person socials organised by our Special Interest Groups and networks throughout the event free of charge.

On-site registration

We will not be offering on-site registration this year.

Conference grants

We will be opening applications for conference grants after decisions on submitted abstracts have been sent out. To find out more please visit our travel grants page.

Cancellations

If you are no longer able to attend BES2023 please get in touch with events@britishecologicalsociety.org. Refunds are issued in accordance with the following cancellation policy:

• If cancellation is received before 17:00 (BST), Thursday 26 October, the full registration fee will be given.
• If cancellation is received after 17:00 (BST), Thursday 26 October, but before 17:00 (GMT), Monday 13 November, 50% of the registration fee will be refunded.
• No refunds will be given after 17:00 (GMT), Monday 13 November.

VISA invitation letters

We can provide invitation letters to those attending our Annual Meeting in-person and attendance certificates for all delegates after the meeting. We do not get involved in the VISA process other than providing these letters. Invitation letters will only be provided to those who have submitted an abstract and registered for the event.

Applicants must also provide us with:

• A scan of their valid in-date passport that contains a photo of them.
• An academic CV and the correspondence address for the letter.
• A letter of support from their institute, saying they support the delegate attending the meeting.

This must be carried out in good time before the meeting, “last minute” requests will not be processed. We should forewarn delegates requesting VISA letters that a Skype/phone call MAY be required in some circumstances.