Frequently Asked Questions

While it remains difficult to predict what the situation will be like in several months’ time, we will respond as things change. We will provide clear information at all points and here we have provided answers to frequently asked questions about Ecology Across Borders 2021.

What will I be able to experience by being at the conference in person?

Ecology Across Borders 2021 will be a welcoming and inclusive conference with all the ingredients you’d look for at such an event:

  • Excellent plenary speakers, thematic sessions and workshops
  • Opportunities to share your research
  • Additional activities and social events to find new inspiration and form new connections

We are following all the latest advice to guide our preparations and enable the ecological community to gather with confidence that the appropriate safely measures are in place.

Registration and abstract submission will open at the end of the Summer (late August, early September), and we look forward to seeing you in Liverpool in December.

What will be available online?

We intend to make virtual conference passes available so that ecologists outside the conference centre can join many of the sessions online. The passes will offer access to the headline sessions live, including live Q&A and with recordings available for a time afterwards. There will also be several online workshops and other key items. Details will be clear by the time we open registration.

Will the online conference look the same as the Festival of Ecology in 2020?

Online delegates will have very similar options available to them as the Festival of Ecology. However, we will not be using the same online platform as the Festival of Ecology, so although the functionality will be much the same, the conference will look different.

What happens if the coronavirus situation changes in the UK?

Our primary concern is the health and wellbeing of all those involved. It is difficult to predict what the situation will be like in several months’ time – in fact, perhaps the only certainty is that it will continue changing.

We will respond as things change.

There is good reason to expect that as vaccination programmes progress, that change will be for the better. However, we recognise that the external coronavirus situation could necessitate some alterations to the programme, putting measures in place around the venue or asking delegates to take certain steps to increase protection for all, like social distancing and mask-wearing. It could mean changes to how we hold the conference.

Regardless, we will provide clear information for delegates at all points.

What measures will be in place at the venue for greater COVID-19 safety?

We are working closely with the venue to plan for a safe event for delegates, staff and all those present on site.

The latest UK advice and best practice on holding events will help guide our approach on measures such as masks, social distancing and areas where people will tend to cluster.

Much will depend on the coronavirus situation at the time. We will provide information clearly and in advance on what is in place for delegate safety.

Will delegates need to have had a vaccine or a recent negative test to attend?

We would strongly suggest everyone gets fully vaccinated against COVID-19.

The coronavirus vaccines are safe and effective. They give you the best protection against COVID-19. Seek out what’s available to you where you live.

The latest UK advice and best practice for holding large scale events recommends that all attendees must show either:

  • Proof of a negative Lateral Flow Device (LFD) test taken less than 48 hours before entering the event
  • Proof of two vaccinations, with the second vaccination begin given at least two weeks prior to entry of the event

This step will reduce the risk of transmission at the conference and give everyone added confidence. This is the guidance we will be following unless advice changes leading up to the event and we need to review these measures.

In all cases, clear instructions for attending Ecology Across Borders 2021 will be provided to delegates in advance.

If you are travelling from outside the UK, ensure that you check the latest information on requirements for entering the UK.

What if I experience COVID-19 symptoms?

Anyone with symptoms must not attend the conference. Your ticket will be refunded in full.

Follow NHS guidance on what to do if you have symptoms in the UK.

What if I have to cancel because of COVID-19?

If you are unable to attend due to COVID (you have COVID, you have symptoms of COVID, you have been told to isolate, or there are now restrictions in place that prevent you from travelling) you should let us know as soon as possible that you are unable to attend. You will be offered a full refund. We will not cover the cost of any cancelled travel or accommodation, please speak directly to providers/check your travel insurance policy.

In the event of the conference being cancelled we will offer a full refund to all delegates or the option to switch to a virtual pass if we move to a fully online event.

For all other cancellations the standard cancellation policy will apply, which will be outlined when registration opens.

Can I travel to the UK for the conference?

If you are travelling from outside the UK, it is crucial that you check the latest information on requirements for entering the UK.

There may also be restrictions on travel where you live that affects your journey to the UK.

What are the current coronavirus restrictions in the UK?

The UK government’s COVID-19 website is the best source to find all the information you need.

When will registration and abstract submission open?

You can register and submit abstracts for Ecology Across Borders 2021 at the end of summer (late August, early September).

The window for you to register and submit an abstract will be tighter this year to allow us to finalise all plans for a safe event with the venue. Please ensure you complete these before the deadline.
 

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