Registration

Registration for #UTE2019 is now open!

What your registration fee includes…

We are proud to include within the registration fees:

  • Access to four plenary lectures by internationally renowned speakers and leaders in their field
  • Access to parallel sessions covering over a diverse range of topics each day, including our thematic sessions
  • All lunchtime workshops
  • An opportunity to network with 500 international ecologists
  • Lunch and refreshments on all 3 days
  • Tea and coffee breaks with cakes/biscuits on all 3 days
  • Welcome Mixer with complimentary drinks and nibbles at the beautiful Royal Botanic Garden Edinburgh
  • Two poster sessions, each with complimentary drinks and nibbles
  • Access to exhibitors
  • The opportunity to shape future meetings by providing feedback
  • A copy of the printed programme
  • A friendly and inclusive environment

Earlybird Registration

Earlybird registration will open from 17:00 (GMT), Monday 26 November to 17:00 (GMT), Friday 22 February.

BES and gtö members are able to access significantly discounted registration so join today!

Member: £290
Concession Member*: £150
Non-Member: £380
Day Rate: £160
Accompanying person**: £100
Discount Parent Registration**: £170

Any delegates that require a carer to be present are entitled to bring a helper free of charge.

*Concession Member is a member only rate and includes student and retired members.
**These rates are only available until the earlybird deadline, details of these can be found on our Edinburgh for families’ page.

Please note we are only able to offer invoices in exceptional circumstances. Group bookings of up to 8 can be made online and paid by card.

Standard Registration

Standard registration will open from 17:00 (GMT), Friday 22 February to 17:00 (GMT), Friday 15 March.

Member: £350
Concession Member*: £190
Non-Member: £450
Day Rate: £200

Any delegates that require a carer to be present are entitled to bring a helper free of charge.

*Concession Member is a member only rate and includes student and retired members.

Please note we are only able to offer invoices in exceptional circumstances. Group bookings of up to 8 can be made online and paid by card.

Conference Dinner

We invite you to join us at the conference dinner on Wednesday 10 April at The Hub – Edinburgh’s Festival Centre! This will include a welcome drink, a buffet dinner, 2 complimentary drinks, and a traditional Scottish ceilidh band – so get those dancing shoes at the ready!

This will be at an additional cost of £55 and will need to be added to your registration when you book.

Post-Conference Tours

We will be offering a number of post-conference tours to enhance your stay in the beautiful city of Edinburgh. Make sure to add this to your registration when booking.

REGISTER for UTE2019 here

Cancellation Policy

All registration cancellations are subject to a £50 administration fee.

If cancellation is received before 17:00 (GMT), Friday 22 February, full registration (less £50 admin fee) will be given, and 50% refund on the conference dinner and additional activities.

If Cancellation is received after 17:00 (GMT), Friday 22 February, but before 17:00 (BST), Friday 15 March, 50% of registration will be refunded, a £50 admin fee will be charged, and 50% refund on the conference dinner and pre-pay workshops.

No refunds will be given after 17:00 (BST) Friday 15 March.

Please contact BES Events Officer, Siri for information on cancellations.

Invitation VISA letters

We are able to provide invitation letters to those attending our Symposium and attendance certificates after the meeting. We do not get involved in the VISA process other than providing these letters. VISA applications will only be provided after the following criteria have been satisfied:

  • Applicants must provide us with a scan of their valid in date passport that contains a photo of them.
  • Applicants must provide us with an academic CV and the correspondence address for the letter.
  • Applicants must provide us with a letter of support from their institute, saying they support the delegate attending the meeting.
  • This must be carried in good time before the meeting, “last minute” requests will not be processed.
  • We should forewarn delegates requesting VISA letters that a Skype/phone call MAY be required in some circumstances.
  • The general rule is that delegate must have paid for registration and submitted an abstract in order to get a letter of invitation.

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